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Greater Control, Better EX

With Darwinbox’s Travel & Expense platform, simplify business travel, automate expense management, and ensure higher employee adoption through a unified experience on the mobile app.

Darwinbox recognized on the 2024 Gartner Voice of Customer Report for Cloud HCM Suites for 1,000+ Employee Enterprises

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Trusted by global enterprises for all their Travel and Expense Needs

Travel & Expense on Darwinbox helped us bring a hassle-free, dynamic, easy ways of managing our employees’ requests, and helped us create smooth experiences for everyone with utmost control on process, cost-effectiveness, and efficiency for Rupeek. With the data insights, we were able to optimize cost and process changes, be frugal, and demonstrate value.

Dharmaprakash Duraisamy

People & Culture at Rupeek

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Compliance & Convenience delivered through one single system
Configurability icon

Simple, Mobile-first EX

Intuitive, unified EX, seamlessly integrated with MS Teams, WhatsApp & more

Tailor-made Icon

Highly flexible

Freedom to self-manage bookings, and configure the most typical business scenarios with ease.


Seamless data flow between travel, reimbursements, payroll & Attendance

Safe & Secure

With data encryption, GDPR compliance, and role-based access

Integrated with just about everything

Robust APIs & easily integrable with enterprise systems such as ERP & CRMs

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Dynamic Policy Engine and workflows

Effortlessly configure complex business processes

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Policies configured for custom user groups

Standard and exception approval flows with SLAs and escalations

Gender-based policy configuration with exceptional approval flows

Localized policies for a global workforce

Cost Control & Budgeting

Better Control, Accurate budgeting

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Set budgets and control spending before it happens

Alert employees when they exceed the spending limit

SLAs and escalations for each step in the approval flow

Location-based budget limits

Superior EX

Designed to ensure ease and convenience


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Employee self-booking, modification, cancellation, and approval

Mobile-first, single-app experience

GPS-based tracking & Google maps location to track per-mileage expenses

Automated expense capture using OCR and browser plugins

Fraud Prevention

Prevent today than cure tomorrow

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Track out-of-policy items in the bills

Verify and validate expenses before submission

Duplicacy checks

Advances against future trips and projects


Actionable insights to assist with cost control

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Integrated real-time reporting frameworks

Actual vs budgeted spending comparisons for accurate management

Manager one-view and role-based dashboards for relevant insights


Darwin Insights


Leveraging technology to save cost while ensuring great EX

An interactive webinar where NPCI, Chief of Finance Mr. Rupesh Acharya, sheds light on technology can be leveraged to save cost without compromising on EX



ROI Calculator

Try the Expense ROI Calculator by Darwinbox

Find out how much your company could potentially save with Darwinbox’s Expense Management Solution. Try our ROI Calculator now.


Authored by

Unmesh Lamture

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Case study

Rupeek built a gold-standard Travel & Expense process

Explore how Rupeek built efficient T&E processes, achieving a 66% reduction in expense processing time, & high employee adoption at the same time.


Authored by

Unmesh Lamture

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The Ultimate Guide To Statutory Compliance

Are you a 100% compliant organization? Find out the travel, expense and payroll compliances you may not be adhering to with this guide.


Authored by

Unmesh Lamture

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Setting up a seamless Travel & Expense System

Is your T&E system prepared to keep up with the rising business travel? Learn how to level up your T&E system, and the must-have features in a T&E enterprise product. 


Authored by

Unmesh Lamture

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Rethink Your T&E Strategy With Smarter Technology

T&E done right can prevent major cost leakages and save you millions. Learn how to identify when your T&E strategy is failing and solutions to make it work.


Authored by

Unmesh Lamture

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